Daily Cash Report

How to use the daily cash report

1. Add the details: business, date, register and who prepared the report.
2. Enter the day's sales from your register or POS report: cash, card and mobile, and checks or other.
3. List cash paid out of the drawer, such as supplies or a refund, one per line.
4. Enter the starting cash and the cash you counted. Count the drawer by denomination with the cash drawer count sheet first.
5. Check over or short and the deposit in the summary, then print the report and file it with the deposit slip.

Tick Print a blank report for a stack of forms to fill in by hand. Nothing you enter is sent to our server.

How the daily cash report math works

• Total sales = cash sales + card and mobile sales + checks and other.
• Expected cash = starting cash + cash sales − cash paid out. Card sales don't go in the drawer, so they are left out.
• Over or short = cash counted − expected cash. A positive number is over, a negative one is short.
• Deposit = cash counted − cash kept for tomorrow (usually the same as the starting float).

Example: $150.00 float + $540.25 cash sales − $18.40 paid out = $671.85 expected. Counting $671.85 means the drawer balances, and keeping $150.00 leaves a $521.85 deposit.

If you round cash totals to the nearest 5 cents, small differences of a few cents can add up over a day. See the penny rounding calculator for how rounding affects each sale.

An end of day cash routine

1. Run the register's end-of-day or Z report.
2. Count the drawer away from customers, ideally with a second person.
3. Fill in this report and note any difference over your limit.
4. Prepare the deposit and leave the float for the next day.
5. Sign the report, have it verified and keep it with the register report and deposit slip.

Closing early for a holiday? Post your hours with the holiday hours sign maker.

What goes on a daily cash report

• Header: business, date, register or drawer, and who prepared and verified the report.
• Sales: cash, card and mobile, and checks or other payments, taken from the register's end-of-day report.
• Paid outs: cash taken from the drawer for supplies, refunds or petty cash, each with a short description.
• Drawer: starting cash, expected cash, cash counted, over or short, cash kept for tomorrow and the deposit.
• Notes: anything that explains a difference, such as a voided sale or a till change mid-shift.

Tips and notes

• Set an over/short limit, such as $2, and investigate anything bigger the same day.
• Record every paid-out with a receipt, or the drawer will look short.
• Keep the float the same every day so the expected cash is easy to check.
• Use one report per drawer if you run several registers.
• File reports by date for at least as long as your accountant recommends.

This form is a bookkeeping aid, not accounting or tax advice.

Daily cash report FAQ